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Search fields

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Search fields

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Use the fields at the top of the Check Detail screen to indicate parameters to search the system for check records. Once information has been entered in these fields and <Search> is pressed, all check records matching the indicated search criteria will appear in the Check Detail list view. Press <Clear Search> to clear the list view and all search fields.

 

GCD_searchfields

 

See Buttons/Dialogs for information about the functions of the buttons on the right side of the screen.

 

All search fields on this screen allow for specifying From and To values. In most cases, use both fields to indicate a range of values. The system search will select check records that fall within the indicated range of values. If the From and To fields function differently for a certain value, that function will be explained in the help topics below. The search fields available on this screen are as follows:

 

Field

Description

Date Issued/Voided

 

Mnemonic: CRDTCK

Using the drop-down calendar, enter a range of dates of when the original date appeared on the check you are searching for or when the check was voided. To enter a specific date, enter the same date in both the From and To fields.

 

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Note: When creating an outstanding check listing by setting the Status field (see below) to "Outstanding," clicking <Reports>, and then selecting "External Detail Report," the maximum number of days that can be used in the date range is 160. If no date is entered in the Start Data field, the report will automatically start 160 days prior to the date in the Date Issued – End Data field.

 

If Institution Option CKRC (Does Inst Use Check Reconciliation) is enabled and the Post to Check Recon field in the Accounts Payable System Options screen > Option 1 tab (Application 18, function 3/4) is set to "Yes," the system will check the record in Check Reconciliation and will not allow the user to void a check in Accounts Payable if the check record in the Check Reconciliation system has a Status of "Cleared." The error message "Void Not Possible Check Cleared in Check Recon" will appear on the bottom of the Void Checks screen (Application 7, function 24 in GOLDVision) to indicate it is not allowed.

 

If Institution Option CKRC (Does Inst Use Check Reconciliation) is enabled and the Post Manual Checks to Check Recon field in the Accounts Payable System Options screen (Application 18, function 3/4) is set to "No," voided Accounts Payable check records will not post to Check Reconciliation.

Check Number

 

Mnemonic: CRCHK#

To search by check number, enter the numerically lower number in the From field and the higher number in the To field. If you know the exact check number, enter it in the From field only. All batch documents that may have printed a check number contain this number on the report. If the check has been reprinted, the reference number contains the check number as it was actually printed on the check.

Issued Amount

 

Mnemonic: CRCKOT

These fields are used to enter parameters for the issued amount when performing a search. Enter the low amount in the From field and the high amount in the To field. To search only for checks with a zero issued amount, enter zeros in the beginning and ending Issued Amount fields.

Cleared Amount

 

Mnemonic: CRCKIN

These fields are used to enter parameters for the cleared amount when performing a search. Enter the low amount in the From field and the high amount in the To field.

Date Cleared

 

Mnemonic: CRDTPT

These fields are used to enter parameters for the date cleared when performing a search. Enter the low date in the From field and the high date in the To field. Enter the date using MMDDYYYY format, or use the drop-down calendar to select the date.

Status

 

Mnemonic: CRTPC1

These fields are used to enter parameters for the status when performing a search. Enter the low status (alphabetically by code) in the From field and the high status in the To field.

 

Clicking the blue list icon dialog icon will bring up a dialog box where you can select the status. See below for a list of possible selections in this field.

 

"C - Cleared" — This indicates the check has cleared and been posted.

 

"D - Duplicate" — This status is assigned when an outstanding check has been transmitted to a third party and subsequently voided.

 

"O - Outstanding" — This indicates the check is outstanding; it has been issued but has not cleared.

 

"S - Stop Payment " — This status means a stop payment has been placed on the check.

 

"V - Voided" — This indicates the check has been voided.

 

"X - Cross Reference" — This indicates a cross reference to another check record.

 

This field is updated when an inclearing is processed or when the check information has been transmitted to a third party.

Description

 

Mnemonic: CRDSCR

If a check was created through the GOLDTeller system by an employee, this is the description entered by the employee in the Memo field. If the check was generated in the afterhours, this is the description of the type of check pulled from the batch form setups (e.g., interest, maturing CD). For checks created in Accounts Payable, this is the description entered in the Description field. For LIP and reserve disbursement checks, this field is blank.

Payee

 

Mnemonic: CRPYNM

If you want to search for checks that were written to a certain payee, enter the name of the payee in the From field. To search for more than one name, enter a second name in the To field. All checks with a payee matching any of those two fields will appear. This field is for system-generated interest checks, customer-directed transfer checks, loan and reserve checks, and A/P checks.

Source

 

Mnemonic: CRSRCE

These fields are used to enter parameters for the source when performing a search. Enter the low source (alphabetically by code) in the From field and the high source in the To field. Clicking the dialog icon icon will bring up a dialog you can use to make the selection. See below for a list of possible selections in this field.

 

A/P        

Accounts Payable-originated checks (see Print Checks in Accounts Payable manual)                

ADM

Administrative checks (manually entered or voided checks added by the system)

CCK

Cashier’s checks

CDT

Customer Directed Transfer checks (Bill Payer) in Deposits

CKW

GOLDTeller (Check Writer), tran code 1965, or GOLDTrak (Check Writer)

FUN

Funding Checks from GOLD Loan Gateway. See Loans > Check Printing > Checks screen for more information.

EXT

External posting Check Reconciliation check

GTP

Checks from GOLDTrak PC to Check Writer

IMM

Immediate (Check Printing function in both Loans and Deposits in CIM GOLD)

INT

Interest checks

LIP

Loans-in-process disbursement checks, tran codes 430 or 431

M/O

Money Orders

MAT

Maturing CD checks

RET

Retirement distribution checks

RSD

Reserve disbursement checks, tran codes 440 or 640 (in both the Loan system or GOLDTeller system). See Loans > Check Printing > Checks screen for more information.

TLR

Online teller checks

XCS

Excess checks from Reserve Analysis

 

See also:

Source field

<Multiple Source> button

Originating Office

 

Mnemonic: CRBORG

These fields are used to enter parameters for the originating office when performing a search. Enter the low office number in the From field and the high office number in the To field. To search only for checks with a zero originating office, enter zeros in the beginning and ending Originating Office fields.

Date/Time Transmitted

 

Mnemonic: CRXMDT, CRXMTM

These fields are used to enter parameters for the date and time transmitted when performing a search. Enter the low date/time in the From field and the high date/time in the To field.

 

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Note: Generally, the transmission program includes any checks that have not been transmitted up to the time that it runs. For example, if the transmission program runs at 10:00 a.m. on 12-05-16, it will include any checks that have not been transmitted from the last time the program was run. If it had run previously at 10:00 a.m. on 12-04-17, the new file will include checks issued from 10:00 a.m. on 12-04-17 to 10:00 am on 12-05-17. In this case, the Transmitted Date field should be populated with 12-05-2017.

 

It is possible, however, for the transmission program to be run based on the last afterhours run date. This means that the program will include all checks issued up to and including the last afterhours date. For example, all checks issued on 12-04-17 will be included in the transmission file created on 12-05-17. In this case, the Transmitted Date field should be populated with the afterhours run date of 12-04-2017. Therefore, it is really a "Transmitted As Of Date."

Account Number

 

Mnemonic: CRACTO, CRACTA

These fields are used to enter parameters for the GOLDPoint Systems account number when performing a search. Enter the low number in the From field and the high number in the To field.

Transaction Code

 

Mnemonic: CRTCOD

These fields are used to enter parameters for the transaction code when performing a search. Enter the low number in the From field and the high number in the To field.

TORC

 

Mnemonic: CRTORC

These fields are used to enter parameters for TORC numbers when performing a search. Enter the low number in the From field and the high number in the To field.

Cleared Checks With Different Issued Amounts

 

Mnemonic: N/A

Checking this box before performing the search causes the list view to display only those checks that have a cleared amount different than the issued amount.

Search To Text File

 

Mnemonic: N/A

Mark this checkbox if you want the search results to be sent to a tab-delimited text file. If this box is checked and a search is run, the search results will be saved to a text file. The system will bring up a Save As dialog where you can select the save location. Once it's saved to that location, you can view the results of the search by double-clicking the text file.

Number of Checks Matching Search Criteria

 

Mnemonic: N/A

This field displays the number of checks in the system that match the indicated criteria once a search is run.

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