A/P        

Accounts Payable-originated checks (see Print Checks in Accounts Payable manual)                

ADM

Administrative checks (manually entered or voided checks added by the system)

CCK

Cashier’s checks

CDT

Customer Directed Transfer checks (Bill Payer) in Deposits

CKW

GOLDTeller (Check Writer), tran code 1965, or GOLDTrak (Check Writer)

FUN

Funding Checks from GOLD Loan Gateway. See Loans > Check Printing > Checks screen for more information.

EXT

External posting Check Reconciliation check

GTP

Checks from GOLDTrak PC to Check Writer

IMM

Immediate (Check Printing function in both Loans and Deposits in CIM GOLD)

INT

Interest checks

LIP

Loans-in-process disbursement checks, tran codes 430 or 431

M/O

Money Orders

MAT

Maturing CD checks

RET

Retirement distribution checks

RSD

Reserve disbursement checks, tran codes 440 or 640 (in both the Loan system or GOLDTeller system). See Loans > Check Printing > Checks screen for more information.

TLR

Online teller checks

XCS

Excess checks from Reserve Analysis

Check Recon receives all "check out" transactions made through the GOLDTeller System. A field called Check Out, located on teller screens, is used for transactions that involve a check going out. When a check number is entered in this field, the system will feed the number and additional information to Check Recon. If a check was created through the GOLDTeller System by an employee, the employee can enter a description of the check in the Memo field.

Accounts Payable checks created both online and in the afterhours can also be added to Check Recon. A description of the check can be entered in the Description field. The option to use Check Recon for Accounts Payable checks is found in GOLDVision > Financial Options System (Application 18) > Accounts Payable System Options screen (function 3/4), Option 1 tab. See section 1.2, Options Screen, in the Accounts Payable manual for more information about these options.

For loans, if OPT CKRC is set, reserve disbursement check and funding check records can be sent to Check Recon.

These records are sent to Check Recon in the nightly afterhours after a reserve check has been printed created using the Loans > Check Printing > Checks screen.

•Reserve disbursement Source code is "RSD"

•Surplus (excess) checks due to reserve account analysis (and the reserve balance has a surplus) have the Source code of "XCS"

•Funding checks from GOLD Loan Gateway have the Source code of "FUN"

Checks can also be entered into the system manually by clicking <Create New> on the Check Detail screen, and filling in all appropriate fields on the bottom half of the screen.

Bill Payer check records created in the afterhours or through the Deposits > Account Information > Customer Directed Transfer screen can also be added to Check Recon.

Earnings checks are created during the afterhours process at GOLDPoint Systems. During this process, the GOLDPoint Systems computer room operators load your checks into printers and enter the beginning check number on the system. This number and all following check records are sent to Check Recon. Occasionally, the printer jams or the incorrect beginning check number is entered and checks need to be voided. See the Mass Void/Delete screen for more information.

To use Check Reconciliation, institution option OPT4-CKRC must be turned on. To have this option turned on, please notify your GOLDPoint Systems account manager or send in a work order. This sends CDT, INT, RET, Utility System, and MAT source records to Check Recon. OPT4-CKRC is used to send checks created in Accounts Payable to Check Reconciliation and pull checks from all Accounts Payable clients less than 9800. The Originating Office field (CRBORG) on the Check Detail screen will be filled in with the Accounts Payable client number.

Institution option OPTO-ERDC keeps reserve disbursement records and reserve excess check records from going to Check Recon. (Reserve disbursements for deposit loans are set up on the Deposits > Check Printing > Deposit Checks screen, and reserve excess checks are set up on the Loans > Check Printing > Reserve Checks screen.) If you would like this option, please submit a work order with your request.

Option CKRD allows you to have up to 4 digits appear in front of the check number in Check Reconciliation when printing checks from either the Loan or Deposit systems (Loans > Check Printing and Deposits > Check Printing in CIM GOLD). OPT4-CKRC (see above) must be set to "Y," and OPTO-ERDC (see above) must be set to "N."

No option is required to send Customer Directed Transfers (Bill Payer) check records to Check Recon.

To set up an automatic system deletion of cleared Check Reconciliation records, have GOLDPoint Systems set option CRDY to the number of days GOLDPoint Systems should keep the record. If option OPTO-DCRI is set to "Y," GOLDPoint Systems will delete records by the issue date instead of the cleared date, typically on the 27th of each month.