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Individual Check Detail fields

Navigation:  GOLD Services > GOLD Services Screens > Check Reconciliation Screen Group > Check Detail Screen >

Individual Check Detail fields

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The fields at the bottom of the Check Detail screen display detailed information about the check selected in the Check Detail list view. Information in these fields can be changed if you have the proper security. To create a new check record, press <Create New> and enter information in these fields. When <Save Changes> is pressed, the new check will appear in the Check Detail list view.

 

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The Accounts list view to the right of these fields displays all GOLDPoint Systems account numbers that were involved in the transaction that originated the check selected in the Check Detail list view. Up to 14 account numbers can appear in this list to enable tracking of combined checks. For example, if a customer had three deposit accounts that paid interest on the same night and you combined these on one check, the three deposit account numbers will appear in these fields. For reserve disbursement checks, this list displays the account number for which the reserve disbursement check was applied. If the check was on behalf of more than one account, each of the accounts will be listed, as well as the amount for that account. This information is not displayed until after you press the <Reserve Accounts> button to the left. The adjacent Payee Number field will display the company number to whom the check was written.

 

The information fields on this screen are as follows:

 

Field

Description

Check Number

 

Mnemonic: CRCHK#

This field contains the check number. If the check is reissued (due to a void, etc.), the replacement check number will be the cross-reference number and the number in this field represents the voided check. (See Cross Reference below).

 

Checks processed through the Teller System use the check number entered by the teller. Checks created in the afterhours use the system-assigned check number. A check number can also be manually entered on the Check Detail screen.

 

In Accounts Payable, the system will only allow a 6-digit check number. Option CKNO allows an additional four digits to be added to the beginning of the check number. Example: Your checks begin 4650100000. Enter "100000" in this field and the system will add the 4650 to the 100000 at the time it moves the data to the Check Recon System. Institution option OP08-CLCK functions like Option CKNO, but CLCK uses the 4-digit Accounts Payable client number.

 

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WARNING: If your institution chooses to use Option CKNO, you must notify GOLDPoint Systems by work order if the first four digits of your checks change.

Sequence

 

Mnemonic: CRSEQ2

If more than one check has the same check number, the sequence number will increase by one for each additional check. The first check will be sequence number zero, the second check using the same check number will be sequence number 1, the third check will be sequence number 2, and so on.

 

If you use check number 765 on three different checks, the first check will be 765, sequence 0, the second check will be 765, sequence 1, and the third check will be 765, sequence 2.

Issued Amount

 

Mnemonic: CRCKOT

This is the amount that was printed on the check. This field is file maintainable. For example, if you want to change the Issued Amount to zero because the check is now voided, you would enter "0.00" in this field.

 

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Note: If you enter a date range in the Date Issued/Voided field in the Search fields, a check that was voided but not issued during the date range will not be added into the issued totals. These items will be marked with a "@" in the Status field (see below) for voided (V) and cross reference (X) statuses.

Issued Date

 

Mnemonic: CRDTCK

This is the date that was printed on the check.

Source

 

Mnemonic: CRSRCE

This field contains the description of the system from which the check originated. See Source Details for more information about this field.

Status

 

Mnemonic: CRTPC1

This field is a drop-down field that defines the current check status. See below for possible selections in this field.

 

"C - Cleared" — This indicates the check has cleared and been posted.

"D - Duplicate" — This status is assigned when an outstanding check has been transmitted to a third party and subsequently voided.

"Outstanding" — This indicates the check is outstanding; it has been issued but has not cleared.

"S - Stop Payment " — This status means a stop payment has been placed on the check.

"V - Voided" — This indicates the check has been voided.

"X - Cross Reference" — This indicates a cross reference to another check record.

Voided Date

 

Mnemonic: CRDTVD

This is the date on which the check was voided.

 

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Note: If you enter a date range in the Date Issued/Voided field in the Search fields, a check that was voided but not issued during the date range will not be added into the issued totals. These items will be marked with a "@" in the Status field (see above) for voided (V) and cross reference (X) statuses.

Payee

 

Mnemonic: CRPYNM

This is the name of the payee on the check. It will display for system-generated interest checks, customer-directed transfer checks, loan checks, and Accounts Payable checks.

Description

 

Mnemonic: CRDSCR

If a check was created through the GOLDTeller system by an employee, this is the description entered by the employee in the Memo field. If the check was generated in the afterhours, this is the description of the type of check pulled from the batch form setups (e.g., interest, maturing CD). For checks created in Accounts Payable, this is the description entered in the Description field when the check is created. For LIP and reserve disbursement checks, this field is blank.

Cleared Amount/Date

 

Mnemonic: CRCKIN, CRDTPT

These fields show the date and amount for the cleared check. The amount should be the same as the issued amount. If the amount is different, there was an error in the life cycle of the check. See below for information about the three ways in which checks are cleared.

 

1.

If you transmit to a third party, GOLDPoint Systems will automatically place the date and amount of the transmission in these fields.

2.

If your institution does not use a third party to reconcile your checks, the date and amount is entered from either inclearings or an on-us transaction.

3.

You can manually file maintain these fields.

Date/Time Transmitted

 

Mnemonic: CRXMDT, CRXMTM

If you transmit to a third party to reconcile your checks, these fields contain the date and time of transmission.

Cross Reference

 

Mnemonic: CRREF

This is the check number which cross references to another check (usually due to a check being voided). For the first check, this field contains the check number of the replacement check. For the replacement check, this field is the number of the first check (the voided check).

 

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Note: The cross reference number must be entered manually by at your institution. The system does not have the ability to cross reference checks.

 

Check 127 was issued. "127" appears in the Check Number field (see above). The check was lost, and your institution voided it. You issued a new check to your customer. The new check number is 563. For the first check (#127), the Check Number field is 127 and the Cross Reference field is 563. For the second check (#563), the Check Number field is 563 and the Cross Reference field is 127.

Seq

 

Mnemonic: CRDUPS

This is the cross-reference sequence number of the check. If more than one check has the same check number, for each additional check, the sequence number will increase by one. The first check will be sequence number zero, the second check using the same check number will be sequence number 1, the third check will be sequence number 2, and so on.

 

If you use check number 765 on three different checks, the first check will be 765, sequence 0, the second check will be 765, sequence 1, and the third check will be 765, sequence 2.

Manually Entered

 

Mnemonic: CRMANU

Use this field to indicate whether the check was entered manually. When a check number is entered using the fields on this screen, the system will automatically change this field to display a checkmark.

Originated From field group

 

Mnemonic: CRBORG, CRTCOD, CRTORC

These fields indicate the originating office, transaction code, and TORC numbers for the check. See below for more information about these fields.

 

Originating Office: If applicable, this field contains the office number that originated the check transaction. If the check was created during afterhours (GOLDPoint Systems), the office number will be blank.

 

Transaction Code/Modifier: When applicable, this field contains the transaction code and the modifier code that originated the check. If no transaction or an unknown transaction originated the check, this field will contain zeros. The following are a few examples:

 

1130 Withdrawal
1190 Close
1430 Exchange check
1440 Cashier's check

 

TORC: When applicable, this field contains the transaction origination code (TORC) of the transaction that originated the check. If the check was created during afterhours (GOLDPoint Systems), the TORC will be blank.

Trace Number

 

Mnemonic: CRTRNB

The check trace number, assigned by the inclearing processor, is pulled from the inclearing transmission and entered in this field.

Payee Number

 

Mnemonic: CRCKRF

This field displays the payee number of the company to whom the reserve check was written. The Payee Number correlates with the Company field on the Loans > Account Information > Reserves > Account Reserve Detail screen. The company selected in that field is the reserve company the check was paid to using the Loans > Check Printing > Reserve Checks screen.

 

This field is only for reserve disbursement checks (Source field is "RSD."). If the reserve disbursement check is made out to one company on behalf of multiple accounts, clicking <Reserve Accounts> will display all the accounts and their amounts that were applied for this reserve check in the Accounts list view (explained above this table).

Last Updated On/By

 

Mnemonic: CRDTLA, CREMPX

Last Updated On displays the date this check record was last updated and by whom. The check can be updated by an institution employee, by the system as a result of inclearings or transmissions to third parties, or by moving information into Check Detail. The By field displays the number of the employee who last updated the check. If it was last updated by the system, "0000009999" appears in this field for deposits and "9999999999" for loans. If a check was originated by a teller and directed to the Check Reconciliation system, the teller number will appear in this field.

Check Drawn On field group

 

Mnemonic: CRRTNM, CRBNK#, CRMGLA

These fields indicate routing/transit, bank account, and General Ledger account numbers. See below for more information about these fields.

 

Routing/Transit: If you transmit to a third party to reconcile your checks, this field contains the routing transit number of the bank from which the check was drawn. It is retrieved from the inclearing transmission.

 

Bank Account: If you transmit to a third party to reconcile your checks, this field contains the account number of the bank from which the check was drawn. It is retrieved from the inclearing transmission. You can also retrieve the account number when you have specific account numbers programmed in the program (FPBNKACT) and you enter "1-99" on transactions where the Bank Account Number field is present.

 

G/L Account Number: This is the General Ledger account number used in the transaction. The structure of this General Ledger account is pulled from client zero (0000). If multiple General Ledger accounts were used, the G/L Multiple Account field will be marked.

 

See also on the Web

GOLD Services section 2.2.2, Check Detail Field Descriptions

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