GOLD Services > GOLD Services Screens > Check Reconciliation Screen Group

The Check Detail screen is the main screen in the Check Reconciliation program. Every check that has been originated by tellers, loan processors, or accounting personnel will be shown for your institution. Refer to the Check Reconciliation section for detailed information on various ways check records are sent to Check Recon.

Check detail record retention periods can be set for your institution on the Deposits > Definitions > System History Retention screen.

GOLD Services > Check Reconciliation > Check Detail Screen

This screen (as shown above) is divided into three segments. Click on the segments in the screenshot above (or the links below) to see help topics for each segment:

1.Search Fields

2.Check Detail list view

3.Individual Check Detail fields

IMPORTANT

Please be aware of three institutions options that affect how your institution uses Check Reconciliation:

1.CKRC - Does Institution Use Check Reconciliation? This option must be set up for your institution before you can use Check Reconciliation.

2.CRDY - Days to Keep Check Reconciliation Recs. Use this option to designate how long the system retains Check Reconciliation records before they are deleted. The maximum number of days is 999.

3.DCRI - Drop Check Recon by Issue Date.

•If this option is set to "Y" (yes), the system drops the check records the number of days in CRDY after the Issued Date. These drops generally run monthly on a Saturday.

•If this option is set to "N" (no), the system drops the check records the number of days in CRDY after the Transmitted Date or the Cleared Date, whichever is oldest.

These options are setup when your institution signs up for Check Reconciliation. If you need to make a change to these options, contact your GOLDPoint Systems client solutions specialist.

Records cannot be kept for more than seven years. However, the following details may affect when the records are purged:

•If institution option CRDY (Days to Keep Check Recon Records) has “999,” the system will subtract 84 months (seven years) from the run date to get the purge date. If the posted date or transmission date is less than or equal to the purge date, the Check Reconciliation record will be dropped.

•If the CRDY (Days to Keep Check Recon Records) option is less than “999,” then the system will calculate the purge date the way it always has (the run date minus the number of days in CRDY).

•If institution option DCRI (Drop Check Recon by Issue Date) is set to “Y” and CRDY has “999,” the system will subtract 84 months (seven years) from the run date to get the purge date. If the issue date is less than or equal to the purge date, the Check Reconciliation record will be dropped.

•If institution option DCRI (Drop Check Recon by Issue Date) is set, the system does not use the posted or transmission date in determining whether the record should be dropped. It will use CRDY compared to the issue date to determine if the record will be dropped.