Loans > Loan Screens > Payee Information Screen > Detail tab

Use these fields to view and edit basic contact, search, and tax information for the individual or institutional payee being created/edited. If an existing payee is being edited, the Payee field will not be available for file maintenance.

Use the Payee field to indicate the institution-defined ID number of the payee being created.

	Note: A payee's Payee number cannot be changed, but their Name information can. CIM GOLD uses the currently indicated Name information when displaying all history or statements for a payee, regardless of whether the Name information was changed following the history or statement date. Therefore, the payee's Name should rarely (if ever) be changed.

lpi_payeeinfofields

The fields on this tab are as follows:

Field

Description

Payee

Mnemonic: CANUMB

This field indicates the institution-defined payee number of the selected Payee.

Name/Address/City/State/Zip/Zip + 4

Mnemonic: CACOMP, CAA401-3, CACT40, CASTAB, CAZIP5

Use these fields to indicate contact information for the selected Payee.

	WARNING: Changing the Name of the selected Payee will change the Name associated with the indicated Payee (see above) number in all system history, not just the system history generated after the change.

Alpha Search

Mnemonic: CASRCD

Use these fields to indicate two three-letter alphabetic codes to assign the selected Payee. These codes are used to make the process of searching for the Payee in the system easier.

GOLDPoint Systems suggests using the first three characters of the first and last names of the Payee.

Payee Type

Mnemonic: CAPAYT

Use this field to indicate the type of payee. Possible selections in this field include:

1 - Attorney

2 - Payee

3 - Agent

4 - Company

5 - Contractor

6 - Trustee

7 - Tax Entity

Company Contact/Contact Phone Number

Mnemonic: CACCON, CAPHNE

Use these fields to indicate the name and phone number of the contact person for the selected Payee (if the selected Payee is a company).

ACH Routing/Account Number

Mnemonic: CAACC2 and CACKDG

Use these fields to indicate the routing and account numbers for the checking account that will produce payments from the payee being created/edited.

User Defined

Mnemonic: CAMETH, CAANBR

Use this field to indicate any institution-defined organizational data necessary for the selected Payee.

Deposit Account Number

Mnemonic: CAACC2, CACKDG

Use this field to indicate the savings or checking account number of the selected Payee. Credits to certificates or club or retirement accounts are not allowed, and error messages appear if the account type is invalid. Both the LIP disbursement and the credit to the deposit account are processed as “journal” transactions.

Tax ID/SSN/EIN

Mnemonic: CASSN#, CASTAT

Use this field to indicate the 9-digit Social Security (SSN) or employee identification (EIN) number for the selected Payee. Use the adjacent radio buttons to indicate the type of ID this number represents. This field is required if the Report to IRS field is marked below. This data feeds to the IRS GOLD System for 1099-MISC forms.

YTD Distribution Amount

Mnemonic: CAYTDF

Use this field to indicate the total amount disbursed to the selected Payee by the LIP Disbursement transaction for which a check and the check register has been printed during the current calendar year. See below for more information.

Any amount disbursed manually will not be included in this amount. This field is calculated by the system but can be file maintained. If your institution voids a check that has already been sent, you must file maintain this field accordingly to adjust the year-to-date disbursed amount.

This field is only used for construction loans (LIP) and not for reserve disbursements or broker fees.

At year-end, this field clears to zero. Disbursements from different loans to the Payee will update this field. The amount in this field is fed to the IRS GOLD System.

	WARNING: Do not adjust the Report to IRS field below partway through the year, or else this field will display incorrect information.

ACH Routing/Account Number

Mnemonic: CAABNK, CAANBR

Use these fields to indicate the Routing and Account Numbers of the selected Payee.

W-9 On File

Mnemonic: CAW90K

Use this field to indicate whether your institution has a W-9 (Social Security number verification) on file for the selected Payee.

Report to IRS

Mnemonic: CARIRS

Use this field to indicate whether the YTD Distribution Amount above should be reported to the IRS on form 1099-MISC at year-end for the selected Payee. This data feeds to the IRS GOLD system.

	WARNING:Do not adjust this field partway through the year, or else the YTD Distribution Amount field will display incorrect information.

Report Company Contact to IRS

Mnemonic: CACCNT

Use this field to indicate whether the Company Contact name (see above) will be fed to the IRS GOLD system as the IRS owner instead of the selected Payee Name (see above). When using this field, be sure that the Company Contact name and Tax ID Number (see above) identify the same person and that the Report to IRS field above is also marked.