Column

Definition

Code

This column displays the 2-digit code for each service. There are 79 pre-defined service codes and 20 that are user-defined. Some costed fields are updated when certain transactions are processed. If an automatic costed field is used, the item count will be incremented when the transactions (listed with the applicable codes) are run.  All user-defined codes must be manually updated. See below for a list of these codes.

Live automatic transactions are marked with one asterisk, and proof automatic transactions are marked with two asterisks.

Transportation fees 71, 72, and 73 are used for charging a specific dollar amount for transportation services or any other service for which you may want to charge your customer the exact costs. You can change the descriptions to whatever you need, but the functionality of using a dollar amount instead of a number count cannot be changed in these three services. The amount must be entered as a number without decimals, and the system will assume two decimal places; for example, 1000=$10.00.

Use

Use this checkbox field to indicate whether to use this service for this account analysis default.

Description

This column displays the description of the costed service code. Up to 30 characters can be entered in this field. This description can be overridden to match your institution’s disclosures, unless the code corresponds to one of the costed services automatically updated from various transactions. If this is an automatic field, the description cannot be changed. An asterisk (*) will appear to the right of the Use column to designate automatic costed services that cannot be updated.

Cost/Item

This column is used to enter the cost per item for the selected service. For example, an item that costs 25 cents would be entered as .2500. A 1/2-cent item would be entered as .0050. Four places are available after the decimal point.

Default To

This column contains the value that will be rolled into the specified category at the end of each statement cycle. With certain fields, such as account maintenance, you may want to charge for each month without intervention or manual input. By setting up this field within a category, you will be able to automatically put a value into this service each month. The value in this field will be multiplied by the cost of the item.

Protect Cost

Mark this checkbox field to prevent the Cost field on the Commercial Account Analysis screen from being file maintainable. If you allow customizing fees per account, this field must be left blank.

Protect Number

Check this field to prevent the Count field on the individual Commercial Account Analysis screen from being file maintainable.