Field

Description

W9 Form on File

Mnemonic: DMW9FL

Use this field to indicate whether a W9 form is on file for the customer account. If an account opens with a W9 form designation and it needs to be designated with the W8 Form status instead, leave this field blank so the W8 Form on File field is available to mark.

W8 Form on File

Mnemonic: DMW8FL

Use this field to indicate whether a W8 form is on file for the customer account. If a customer account was opened with a W9 or W4P form designation, those checkbox fields will have to be marked before this checkbox field becomes available to mark. If an account opens with a W9 form designation and it needs to be designated with the W8 Form status instead, leave W9 Form on File blank so that this field is available to mark.

W4P Form on File

Mnemonic: DMW4FL

Check this box to indicate whether a W-4P form is on file for the customer account. The W4P form may also be used to prevent income tax from being withheld from customers' payment(s) (except for eligible rollover distributions or payments to U.S. citizens delivered outside the United States or its possessions) or to increase the amount withheld. See the Withholding Information tab for more information.

1042S Form Required

Mnemonic: DMS142

Use this field to indicate whether a 1042-S form is required for the customer account. This checkbox field is not available if the W9 Form on File, W8 Form on File, and/or W4P Form on File checkboxes are marked. 1042-S forms are used to report income and amounts withheld under Chapter 3 of the Internal Revenue Code. This generally applies to foreign persons with U.S. source income subject to withholding. Every person required to deduct and withhold any tax under Chapter 3 of the Code is liable for such tax. See the Tax Withholding Types on the IRS.gov website for more information.

W8 Form Expiration Date

Mnemonic: DMDTW8

Use this field to indicate the date the W8 form expires for the customer account. If the W8 Form on File field is not marked, leave this field blank.

Last W4P Notification Date

Mnemonic: DMDTW4

Use this field to indicate the date of the most recent W4P notification for the customer account. If the W4P Form on File field is not marked, leave this field blank.