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Autopost Parameters Field Descriptions

Navigation:  GOLD Services > GOLD Services Screens > General Ledger Screen Group > Autopost Parameters Screen >

Autopost Parameters Field Descriptions

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The list view at the top of the Autopost Parameters screen displays Autopost parameters that have already been set up for your institution on this screen.

 

System and Amount search fields are located above the list view. Selecting information in these fields causes the list view to only display autopost parameters that match the indicated information. Possible selections in the System field are L - 10 (loans), D - 20 (deposits), and O - 30 (other systems). The possible selections in the Amount field depend on the selection in the System field and what amount numbers your institution has set up in general ledger posting fields. See General Ledger Amount Fields for more information.

 

This list view is sorted by system code, then amount number (based on the last two digits of the amount number), and finally by sequence number, all in ascending order. In other words, all the parameters for amount numbers L-4, L-104, and L-204 will be sorted together, followed by L-5, L-105, and L-205, etc. This is the default sort order. Like most list views in CIM GOLD, if you click on a column heading, you can sort by that column in ascending or descending order.

 

Select an item in the list to view that item's information in the fields on this screen. Some of these fields can then be edited for the selected item. Press <Create New> to use these fields to create a new autopost parameter. See below for information about using the <Copy> button to create a new parameter by copying information from an existing parameter.

 

hmtoggle_arrow1Copy fields

Use the Amount and Sequence fields and the <Copy> button on the right side of the screen (beneath the list view) to create a new autopost parameter by copying an existing one. Select the parameter to copy in the list view, enter the new Amount and Sequence values for the new parameter in these fields, then press <Copy>. Note: If the Sequence number has already been set up for that Amount, the system will return an error provider errorprovider and the <Copy> button will be disabled until you indicate a unique configuration.

 

GGLAP_copyfields

 

Once <Copy> is pressed, the new parameter with the new Amount and Sequence will be displayed in the list view above. Additionally, you can change the General Ledger Account Numbers, Posting Description, Source Code, and any Posting Field Description High and Low fields in the fields on this screen.

 

The other fields on this screen are as follows.

 

Field

Description

System

 

Mnemonic: GAGSYS

This is a required field when setting up Autopost parameters. Possible selections in this field are L - 10 (loans), D - 20 (deposits), and O - 30 (other systems). You cannot change information in the System field once a parameter has been set up on this screen.

Amount

 

Mnemonic: GAGAMT

This is a required field when setting up Autopost parameters. Click the list icon listicon and select the amount number you want to assign to this parameter. The possible selections in the Amount field depend on the selection in the System field and what amount numbers your institution has set up in general ledger posting fields. See General Ledger Amount Fields for more information.

Sequence

 

Mnemonic: GAGSEQ

This is a required field when setting up Autopost parameters. Sequence numbers are defined by your institution. You can designate different sequence numbers to go with the same System and Amount. However, you cannot have the same Amount, System, and Sequence for more than one parameter. See below for recommendations about designating sequence numbers.

 

•For those Amount numbers that would cause most of the transactions to post to a certain General Ledger account, you should assign a high sequence number. The system looks first at the System code, then Amount number, and then Sequence number (starting from lowest sequence number to highest) when processing transactions. The first match the system finds for that transaction, the amount of the transaction is debited or credited into that General Ledger account.

 

•Make the sequence number meaningful to your institution. For example, you could use the transaction code or the TORC as the sequence number.

Posting Field Descriptions

 

Mnemonic: GAGPST, GAGLOW, GAGHGH

Two groups of Posting Field Descriptions with their 5 accompanying High and Low fields are visible on this screen. These fields allow the further breakdown of an amount number into several General Ledger accounts. See below for more information.

 

Information in the Posting Field Description column is supplied by the system from general ledger posting fields depending on the selected Autopost parameters. These fields are not file maintainable on this screen.

 

Use these fields to enter the range of posting field numbers to assign the selected parameters to a General Ledger account number.

 

For example, if the posting field is “loan type code” and you enter a Low of “00” and a High of “04,” you have created a range from 00 to 04. This amount field from a transaction in which the account has a loan type code between 00 and 04 may be assigned to one particular General Ledger account number. All other loan types may be assigned to another General Ledger account number through a different parameter. Or you may use additional sequence numbers to assign further breakdowns of the loan type code, relegating types 05-10 to one General Ledger account, types 11-25 to another General Ledger account, and so on.

General Ledger Account Number

 

Mnemonic: GSGPST

This is a required field when setting up Autopost parameters. Use this field to enter a General Ledger account number for the selected parameter. This will be the account where matching transactions of the parameter will debit or credit funds. As you fill in each of the sub-fields of the G/L account number with the maximum number of characters, the cursor is automatically tabbed to the next field. The system will return an error provider errorprovider if the account number you enter is not found or inactive in the General Ledger system

 

The format for the General Ledger Account Number field is defined on the Account Structure screen (function 5/6) in the General Ledger system.

 

You can also use parameter substitutions in your General Ledger account number entries. Refer to the G/L Substitution Table field below for more information.

G/L Substitution Table

 

Mnemonic: N/A

 

 

This table is for reference only. If you want to use a parameter substitution code in place of the sub-account field in the General Ledger Account Number field (above), use this field to view possible substitution codes. For more information about substitutions, see Parameter Substitution.

Summarize on Recap

 

Mnemonic: GAGSUM

Mark this field if you want to summarize transactions on the General Ledger Autopost Recap (FPSRP16) and as they are posted to the General Ledger using this parameter. A check in this field will cause transactions posted through this parameter to be summarized on reports and  when posted to the General Ledger when posting by recap. Transactions will be summarized according to the summarization options set up for your institution on the GOLD Services > General Ledger > Summarization Setup screen. By default, transactions are summarized by transaction code if no other Summarization Options are specified. If the Summarize on Recap box is left blank, then transactions will not be summarized in the General Ledger or on reports, but will be posted and displayed on reports with each item in detail.

 

An option (OPTV GLRF) is available that will place the check number of the outbound check into the General Ledger reference number field if the reference number has been left blank on the transaction and the option to Summarize by Recap is set to no (blank box). The reference number field is available on any General Ledger Standard Report.

 

If you are not summarizing transactions and Institution Option GLPA is set to “Y,” then the loan or deposit account number associated with transactions flowing to the General Ledger through the Autopost will be passed to the Payee field in the General Ledger. The loan number will be the last 12 positions of the Payee field and will be displayed as “#OOOOAAAAAA,” where “OOOO” is the four-digit office number and “AAAAAA” is the six-digit account number. The deposit number will be the last 16 positions of the Payee field and will be displayed as “#OOOOAAAAAAAAAA,” where “OOOO” is the four-digit office number and “AAAAAAAAAA” is the 10-digit account number.

Posting Description

 

Mnemonic: GAGDSC

Use this field to indicate the description of this posting you want to appear in General Ledger history and on reports. When creating a description, enter enough information to distinguish the parameters involved and the nature of the General Ledger posting.

Source Code

 

Mnemonic: GAGSRC

Use this field to indicate a source code of the posting that you want to appear in General Ledger history and on reports. This is an institution-defined, 4-character, alphanumeric code. This field is not required. If nothing is entered in this field, the transaction code will appear on the General Ledger reports where the source code is used as a column heading, and posting is by recap.

 

This field is not valid on deposit transactions, only on loan transactions.

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