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Check Retrieve Parameters field group |
  
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Navigation: Loans > Loan Screens > Check Printing Screen Group > LIP Checks Screen >
Check Retrieve Parameters field group
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Check Retrieve Parameters field group |
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The fields in the Check Retrieve Parameters field group on the LIP Checks screen are used to limit the checks shown in the list view below. Enter your search parameters, then click <Retrieve>. Each time you select a new format or status, you will need to retrieve the data.
The fields in this field group are as follows:
Field |
Description |
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This displays all LIP and reserve disbursement formats that your institution has set up. Click on a format, then click <Retrieve> to display the details of checks in that format below.
Select a check format for the checks that you want to view and print. Although you can only print checks in one format at a time, you can select "All Formats" in this field and "All" in the Status field below to see all check data and the status of the checks at one time.
Reserve Disbursement Formats 2 and 4 Format 2 is for daily afterhours disbursements, and format 4 is for reserve excess refunds.
LIP Formats 10-99 You only need one LIP format, and the default is 10. However, your institution may have set up multiple formats based on how the "payable to" names should appear. For example, if you want most LIP checks payable only to the payee, you would set up the default format (10) for the payee. Occasionally, you may want a check made payable to both the payee and the borrower. You would then select a different format (for example, 11) and set up that format accordingly. In addition, if you have different branches printing their own LIP disbursement checks, you could set up individual formats for each branch. Using different formats for each branch eliminates the risk of branches printing each other's checks.
Select "All Formats" to see all checks in formats 10-99 of the same status. For example, if you want to see all printed checks in formats 10-99, you would select "All Formats" with a status of "Printed." If you want to see all checks in formats 10-99 of all statuses, you would select "All Formats" with a status of "All."
Viewing all formats is helpful to ensure all checks have been handled by the institution. |
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A check status indicates at what stage the check is at in the check printing process. After you select a format, you must select what status of checks to view.
The following statuses are available:
New—These are new LIP disbursement or reserve disbursement items that have been sent to the check printing utility but for which no activity has occurred. After a check is printed, the status automatically becomes "Printed."
Printed—These are LIP or reserve disbursement checks that have been printed but have not been reconciled. You can reprint these checks as many times as necessary; however, after a check has been reconciled it cannot be reprinted.
Reconciled—These are LIP or reserve disbursement checks that have been printed and reconciled. When you reconcile checks, you are telling the system that you are done and that the check will not need to be reprinted. Reconciling a check sends the check number and amount to the payee history. When you reconcile checks, you should also print a check register report that would generally be forwarded to your accounting department. A check cannot be deleted until it has been reconciled.
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