System

Mnemonic: GSGSYS

The code displayed in this field indicates the system for this summarization option record. The items in the Sort Fields fields will change depending on which System you choose.

Available codes are:

L = Loans (10)
D = Deposits (20)
O = Other (30)

Once a summarization option has been set up, you cannot change the System field.

G/L Account Number

Mnemonic: N/A

Enter the G/L account number that you will be setting up sorting options for with this summarization option record. As you fill in each of the sub-fields of the G/L account number with the maximum number of characters, the cursor is automatically tabbed to the next field.

Once a summarization option is set up, this field cannot be changed. You'll either need to delete the summarization option record or create a new one.

The system will return an error provider if the account number you enter is not found or inactive in the General Ledger system.

Once you enter a valid G/L account number in this field, the description for that account will be displayed in the G/L Account Description field. Account numbers and their descriptions are set up in the General Ledger system Single Account (function 53/54) or Multiple Account screen (function 57/58).

You can also use account substitutions in this field, as described in the G/L Substitution Table field below.

G/L Substitution Table

Mnemonic: N/A

This table is for reference only. If you want to use a parameter substitution code in place of the sub-account field in the General Ledger Account Number field, click the list icon to view possible substitution codes. For more information about substitutions, see the Parameter Substitution section.

G/L Account Description

Mnemonic: N/A

This is the description of the G/L Account Number entered above. This field is not file maintainable from this screen  and is entered automatically by the system once you enter a valid G/L account number. This description is pulled from the Single Account (function 53/54) or Multiple Account screen (function 57/58) in the General Ledger system.

Sort Fields

Mnemonic: GSGPST

The Sort Field fields allow up to 10 levels in which you may enter sort parameters for the G/L account displayed in the G/L Account Number field. The sort parameters are the same as the posting fields, located in the General Ledger Posting Fields help. The order in which the Sort Fields are entered—as determined by the level number located on that line—will determine the sorting of the transactions as they are fed to the G/L Autopost Recap Report (FPSDR016).. If the institution posts by the recap, it will also determine how the transactions are posted to the General Ledger.

Match Any Value in Sub Field

Mnemonic: GSMSF1-5

These five fields correspond to the five sub-fields in the General Ledger account number. Leaving the boxes unchecked causes the Autopost processing to summarize transactions that exactly match the General Ledger account number in this record. Checking any box causes the Autopost to automatically match any value in the sub-field of the account number.

For example, if your third sub-field were Branch, you could check the checkbox for Sub Field 3. Transactions to this General Ledger account would then use the same summarization fields for every branch. This feature allows the user to set up summarization records rapidly.

The format for the G/L Account Number field is defined on the Account Structure screen (function 5/6) in the General Ledger system.