IRS Transmittal of Information Returns |
  
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Navigation: Year-end Processing > Accounts Payable 1099-MISC and 1099-NEC Year-end >
IRS Transmittal of Information Returns |
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GOLDPoint Systems can electronically submit your 1099-MISC information to the IRS. This section describes the 1099-MISC Transmittal of Information Returns form, which is sent to your institution after year-end processing. This form can be printed from GOLDView Plus. Fill in this form and have it returned to GOLDPoint Systems, so we can send in your 1099-MISC information to the IRS before the January 31 deadline.
Note
We will accept this form however you choose to send it to us.
•We will accept a signed physical copy that you send to us via the U.S. Postal Service. •You can print a copy, sign it, scan it, then send it back via email. •You can print a copy, sign it, take a picture of it with your phone, then upload the picture to an email and send it to us.
Whatever is easiest for you, we will accept it. |
See also: Accounts Payable 1099-MISC Overview
This form, known to the IRS as Form 4804, is also required by the IRS. GOLDPoint Systems updates this form as needed to keep in standards with the IRS. Form 4804 is required when submitting the following types of information returns in a transmission: Form 1098, 1099, 5498, W-2G, 1042-S, and 8027. See the following example of the Form 4804, followed by the descriptions for the fields found on this form.
Area |
Description |
|---|---|
Block 1 |
GOLDPoint Systems enters a check to indicate whether the data in this shipment is an original, correction, replacement, or test file. An "X" will appear next to the appropriate box.The Replacement field will be checked only if sending media in response to a specific request from the IRS/MCC and a Form 9267 attached.
•Correction: A correction is an information return submitted by the payer to correct erroneous information previously sent to and processed by the IRS/MCC.
•Replacement: A replacement is an information return file sent by the filer at the request of the IRS/MCC because of errors encountered while processing the filer’s original return. Your replacement file may be submitted electronically even if the original file was sent on magnetic media. |
Block 2 |
This is the tax year for which media is being submitted. |
Block 3 |
This is the five-character alphanumeric Transmitter Control Code assigned by the IRS. TCCs for Form 1042-S filing begin with the numbers 22. TCCs for Form 8027 filing begin with the numbers 21. |
Block 4 |
This is the name of the transmitter. GOLDPoint Systems is an authorized transmitter for IRS forms. |
Block 5 |
This is the name and telephone number of the person at GOLDPoint Systems who is transmitting Form 4802. |
Block 6 |
This is the name and address of the person at GOLDPoint Systems to whom correspondence concerning problem media in need of replacement should be sent. This information should match the information that appears in the Transmitter "T" Record in your file. |
Block 7 and 7A |
Box 7 will be blank, as we no longer transmit tapes to the IRS. Box 7A is for electronic filers. The number of each item and file name are entered by GOLDPoint Systems. |
Block 8 |
This box contains the number of media being sent to the IRS. |
Block 9 |
This displays the total number of payee records being reported to the IRS. |
Block 10 |
This is the name and address of your institution, including your employee identification number, the type of returns you are sending, the total number of payee records being sent, and the media number used in conjunction with this transmittal. |
Affidavit |
Sign the form and send it back to GOLDPoint Systems signifying you are ready for GPS to send the information to the IRS. |
