GOLD Services > GOLD Services Screens > General Ledger Screen Group > External Postings Screen

The list view at the top of the External Postings screen displays external events that have already been set up for your institution. This list view displays the external event number, the description of the external event, and the General Ledger debit and credit account numbers associated with this external event.

Clicking on one of the events listed in this list view causes the details of that event to appear in the fields below the list view. You can then edit the G/L numbers for this external event.

Click <Save Changes> to save any changes made to external events.

You can delete an external event for your institution by selecting it from the list view and then clicking <Delete>. When you delete an external event record, the event number is not actually deleted, only the G/L accounts associated with it. That event number will no longer appear in the list view because it is no longer set up for your institution. You can set up the external event again later, as described in the following fields.

For definitions of each of the fields on the External Postings screen, see the following information.

Field

Description

External Event

Mnemonic: GEEENM

Click the list icon to view the available external events. See the main External Postings screen help for a list of all available external events and a short description of each.

To create a new external event record for your institution:

1.Click <Create New>.

2.Click the list icon in the External Event field. A list of available external events appears.

3.Select the external event you want to add from this list.

4.In the Debit Account field, enter the General Ledger account number that will be associated with this external event when a debit for this external event takes place.

5.In the Credit Account field, enter the General Ledger account number that will be associated with this external event when a credit for this external event takes place.

6.Click <Save Changes>. The external event will be displayed in the list view above.

	Note: If the General Ledger account numbers entered in the Credit Account or Debit Account fields are not valid or active, an error provider will be displayed next to those numbers. These G/L account numbers cannot be left blank or zero filled.

Debit Account

Mnemonic: N/A

Enter the G/L account number to be used to post the debit amount to for the External Event selected. As you fill in each of the sub-fields of the G/L account number with the maximum number of characters, the cursor is automatically tabbed to the next field. The system will return an error provider if the account number you enter is not found or inactive in the General Ledger system. The Debit Account cannot be left blank and zero filled.

Credit Account

Mnemonic: N/A

Enter the G/L account number used to post the credit amount to for the External Event selected. As you fill in each of the sub-fields of the G/L account number with the maximum number of characters, the cursor is automatically tabbed to the next field. The system will return an error provider if the account number you enter is not found or inactive in the General Ledger system. The Credit Account cannot be left blank or zero filled.

G/L Substitution Table

Mnemonic: N/A

This table is for reference only. Parameter substitutions are not used for External Postings. For more information on parameter substitutions, see the Parameter Substitution section in the Autopost Parameters screen help.